IT Governance Board of Directors

IT Governance Board of Directors Charter


MISSION

The IT Governance Board of Directors (IT Gov BoD) reviews IT operations, proposals and projects to advise the CIO on demand management, strategic alignment, value delivery, policy/procedure development, and risk management.  With a focus on delivering value to the University, the IT Gov BoD:

  • reviews University IT standards and policy changes,

  • develops IT governance procedures,

  • advises on the prioritization of projects,

  • recommends proposals and projects,

  • develops ITEC portfolio and recommendations, and

  • identifies and resolves project issues as needed.  

With demand for IT projects coming from many distributed sources and  approximately 40% of IT staff in decentralized positions, we must manage the demand and coordinate distributed and centralized IT efforts to deliver solutions and services needed to meet the University’s mission. The IT Gov BoD helps ensure that we develop an IT Governance process which specifies:

  • Who makes decisions pertaining to goals, policies, and investments

  • Who provides input and analyzes issues

  • Who is held responsible and accountable

  • Who settles disputes

  • How decisions are made, implemented and managed.


DOMAINS

The IT Gov BoD reviews input and/or recommendations from IT governance advisory groups regarding:

  • IT Principles:  What is the role of IT and how will IT be used?

  • Business application needs:  Specifying the needs for purchased or internally-developed systems

  • IT Investment: How much and where to invest in IT (priorities)?

  • IT Policies and Standards: Guidance to the campus in the use of IT

The IT Gov BoD advises the CIO and makes recommendations regarding policies/standards, investment and prioritization to the IT Executive Council.


AREAS OF FOCUS

  • Demand Management:  Ensuring the effective evaluation, selection, prioritization and funding of competing demands for IT projects

  • Strategic Alignment: Alignment of the University’s IT strategy with the University’s business/academic missions, needs and objectives

  • Value Delivery:  Assuring that IT strategy delivers benefits and provides value

  • Resource Management:  Optimal investment in and proper management of IT resources, including applications, information, infrastructure and people

  • Risk Management: Understanding and awareness of IT risks and effective, appropriate management of these risks


IT GOVERNANCE GROUPS

IT Executive Council (ITEC):  the ITEC oversees the IT governance structure and process for Appalachian State University and helps ensure that decision-making occurs at the right level.  The ITEC reviews and approves major IT projects which have significant risk, involve business process changes, and/or require cross divisional funding.

IT Implementation Group (ITIG): the IT Implementation Group supports the development of holistic IT proposals, endorses IT proposals, schedules ITS projects, and provides ITS project oversight.

Technical Advisory Groups: The IT Governance Board of Directors reviews and approves requests from campus committees to be recognized as a Technical Advisory Group which can submit project proposals to the ITIG. A full list of IT Governance Groups is maintained on the its.appstate.edu/governance site.  


MEMBERSHIP

The committee will be appointed by the Chief Information Officer to rotating memberships. Committee membership will be reviewed every two years and adjusted as appropriate. Members of the initial committee are below:

  • AVC Academic Affairs & CIO (Chairperson)

  • AVC – Enrollment Management

  • Chief Information Security Officer

  • Dir. – Auxiliary Services

  • Dir. – Business Systems

  • Dir. – Electronic Student Services

  • Dir. – IT Advancement

  • Dir. – IT Enterprise Apps & Analytics

  • Dir. – IT Infrastructure & Systems

  • Dir. – IT Support

  • Dir. – LTS for Cen. for Academic Excellence

  • Dir. – Library Systems & Automation

  • Fac. Senate Tech Representative

  • Senior Associate Athletics Director


PROCEDURES

  • Committee activities – Support for the activities of the committee will be provided by the CIO.

  • Meeting structure – The CIO or a designee will collect agenda items and circulate agendas in advance of each meeting to ensure informed discussions of scheduled topics.  Meeting topics will be time boxed and members will respect time limits for discussion.

  • Meeting frequency – Monthly. The committee will determine modifications to the schedule based on need.

  • Reporting – The CIO will raise issues and recommendations to the IT Executive Council as necessary.  

  • Documentation of proceedings – All meetings shall have notes of discussions, recommendations and action items. Minutes should be distributed to all members.  

  • Meeting attendance – All meetings except those concerned with personnel will be conducted according to the open meetings regulations.