IT Project Process

IT Projects 

Request via an IT Acquisition Request  or an IT Project Request (only visible to IT Governance members) at tech.appstate.edu  (IT Projects that begin with an IT Acquisition Request do not need an IT Project Request)

Review IT Projects Reports through the  Project Report Space in Confluence or the IT Projects - Governance Dashboard in Jira (IT Governance members and IT Staff Only)

Governance 

 IT Executive Council MembersIT Board of Directors MembersIT Implementation Group Members

 PMGO

 

ITS Project Management, Governance and Outreach - reach us at group-pmgo@appstate.edu  

 IT Project Process - start with tech.appstate.edu / IT Acquisitions and Projects

Definitions:

IT Project: Temporary endeavors to: 1) introduce new campus IT services and applications, or IT policies and standards, or 2) implement significant changes to existing infrastructure, applications and enterprise systems, policies and standards (Source: IT Governance Policy)

Committed IT Project: A committed project is a "shovel ready" project that IT is committing to finishing in a specified Quarter

Project Intake Meeting:  At the beginning of an IT Project, ITS Project Management, Governance and Outreach (PMGO) can facilitate an intake meeting with the project team/stakeholders to:

  1.  Discuss and confirm agreement of Project Description, Need, Benefit, Approach and Project Completion criteria
  2. Review the anticipated project scope, any specific obstacles, risks, assumptions, dependencies and timing constraints
  3. Confirm roles and responsibilities for the implementation project and (optionally when the application is operational)
  4. Cover any other issues that the group wants to discuss (e.g., develop high level stories/tasks to complete the IT Project)

Project Lead: lead and manage the project by:

  1. Holding a project kick off meeting with members of the project team and key stakeholders to confirm project objectives and key details
  2. Developing the structure of how the project tasks will lead to project completion 
  3. Communicate project progress and changes to the Requester/Sponsor 
  4. Work with appropriate decision makers to resolve issues, provide updates, manage risks, and understand project priority
  5. If possible, using Jira Software for project work and linking to the IT Project Epic for visibility of project work