IT Governance

IT Governance

IT Governance is the policies, standards, structures, processes, and guidance established to ensure that the University’s Information Resources supports the mission, goals, objectives, and regulatory requirements as established by UNC System policies, federal and state law and regulation, and University policies. Our Information Technology Governance Policy can be found in the Policy Manual. 

IT governance structure

IT Executive Council (ITEC)   View Membership

 IT Executive Council discusses IT issues, resources, and challenges and is responsible for:

  1. Recommending changes to IT policies and standards;
  2. Providing oversight of the IT Governance program and reviewing exceptions that are inconsistent with IT Governance principles and standards;
  3. Reviewing IT Standards identified by the Chief Information Officer;
  4. Approving a prioritization model for identifying an order of importance for evaluating IT Projects based on institutional needs;
  5. Making strategic project decisions regarding funding, risk and business process changes; and
  6. Reviewing reports of IT Projects.

IT Governance Board of Directors (IT BoD)   View Membership

The Board of Directors are responsible for:

  1. Reporting and recommending IT projects;
  2. Reviewing the IT Service Catalog and designating IT services and applications as Enterprise IT Services and Applications;
  3. Recommending the introduction, improvement and retirement of Enterprise IT Services and Applications based on value, costs and supportability;
  4. Reviewing and advising on IT policy and standards, including IT policy and standard exemptions;
  5. Approving operational changes with limited campus impact, as identified by the Chief Information Officer;
  6. Approving the designation of University committees, councils and advisory groups as Technical Advisory Groups; and
  7. Functioning as the governance liaison to their respective areas or division.

IT Implementation Group (ITIG)  View Membership

The IT Implementation Group is responsible for:

  1. Recommending IT Standards, guidelines, IT projects, and changes to our Enterprise IT Services and Applications to ensure the effective and efficient use of Information Resources;
  2. Reviewing proposed technology changes, IT projects, and IT policies, standards and guidelines for impact, feasibility, and resource needs; and
  3. Developing implementation plans for IT Projects and IT changes.

 

Technical Advisory Groups

Technical Advisory Groups may be self-organized, ITS directed, or University assigned technology groups created to assist the University with incorporating Information Resources across campus, or meeting legal or regulatory requirements. The Chief Information Officer, or delegate, may provide information on IT Projects and initiatives to Technical Advisory Groups to coordinate IT Governance to fulfill the University’s mission. Technical Advisory Groups shall be responsible for requesting IT Projects to meet institutional needs.

Name

Focus

Contact

Physical Access Governance Group

Physical access control service and methods

Amy Roberts, John Haas

Digital Accessibility Working Group

Accessibility and technology

Matthew Sauthoff, Heather Backus

AppLeap

Banner

Tena Gulliver

AppState Computational Research Users Group

High Performance Computing

 Jeff Tickle

AppSync Advisory Board

AppSync Communication and Student Engagement Platform

Beth Holcomb

Atlassian Governance Group

The Atlassian Platform: Jira Service Desk, Jira Software, Confluence and Bitbucket 

David Earp, Julie Taubman

Client Management

Technology clients at AppState

Josh Hodges, Shawn Whitener

Google Technical Advisory Group

Google Apps Suite

David Earp

Information Security Advisory Council (ISAC)

Information Security Plan, Information Security Standards and strategic initiatives. 

Jim Webb

Internship Advisory Council

Internship Inventory Web Application

Adryona Nelson

Academic Technologies Group

Academic technology acquisitions

Tom Van Gilder

IT Service & Software Catalog Governance Group

Approves changes to the IT Service and Software Catalog, itservices.appstate.edu

Tom McDonnell

LMS Advisory Group

 AsULearn, our Learning Management System

Emory Maiden

Maintenance Committee

IT Maintenance 

David Earp, Jason Grubb

Payment Card Oversight Committee (PCOC)

Payment Card Services and Solutions Changes To Authorized Payment Card Services and Solutions Compliance Assessment and Reporting

Heather Reaves

Teaching and Learning Spaces Advisory Group

Teaching and Learing Spaces

Tom Van Gilder, Tom McDonnell

Promote Research and Creative Activities Workgroup

Research and Creative Activities

Ece Karatan

Security Camera Oversight Committee

Security Cameras

David Hayler

Existing University committees, councils and working groups may be designated as a Technical Advisory Group by the IT Governance Board of Directors.  To request recognition as a TAG, please send the following to our Project Management, Governance and Outreach unit at group-pmgo@appstate.edu:  1) the name of the group, 2) responsibilities and authority of the group including technology focus area, 3) the IT Board of Directors member that the group reports its actions or recommendations, and 4) primary contact(s) for the group.