Do I NEED to Submit an IT Acquisition Request?
YES for
- Any new software/service being acquired for university business; regardless of dollar amount, including cloud and IT consulting services.
- This may also include any plug-in or add-on to an existing program that creates a significant change in operations or how you use the platform.
- Includes web-based software (i.e., software that is accessed via the internet and/or has a login), along with software that is downloaded directly to your computer (both personal and university-owned devices).
- Note: It is recommended you know the software/service provider you want to acquire from. Multiple software providers make it difficult to review and can take significantly longer.
- Any hardware/service/software that is NOT considered an IT Standard Purchase
NO if
- a Renewal, unless there are significant changes
- Examples of Significant Changes:
- Change in How the Software / Service is Being Used
- Change in What Data is Stored (e.g. confidential data)
- Change in How the Software / Service is Accessed
- New Software / Service / Functionality Being Added
- Includes credit card use for accepting payment
- Examples that are NOT Significant Changes:
- Cost Increase
- Increased User Count
- Examples of Significant Changes:
- Software / Service Already Exists on Campus
- Refer to our Service Catalog. If the software or service is in the Service Catalog, it is already owned/used by campus, which means you do not need to submit an IT Acquisition Request.
- Example: "Department A" has their own license(s) for SigmaPlot, "Department B" needs to purchase licenses for SigmaPlot. Although it is a new purchase for "Department B", SigmaPlot is already approved and in use on campus, therefore, there is no need for an IT Acquisition Request.
- Refer to our Service Catalog. If the software or service is in the Service Catalog, it is already owned/used by campus, which means you do not need to submit an IT Acquisition Request.