When Do I Need to Submit an IT Acquisition Request?
- Any new software / service being acquired for university business; regardless of dollar amount, including cloud and IT consulting services.
Note: It is recommended you know the software / service provider you want to acquire from. Multiple software providers make it difficult to review and can take significantly longer.
Any hardware / service / software that is NOT considered an IT Standard Purchase
When Do I NOT Need to Submit an IT Acqusition Request?
- Software / Service being installed on a single workstation / device for a single employee’s use
- Renewals: unless there are significant changes
- Examples of Significant Changes:
- Change in How the Software / Service is Being Used
- Change in What Data is Stored (e.g. confidential data)
- Change in How the Software / Service is Accessed
- New Software / Service / Functionality Being Added
- Includes credit card use for accepting payment
- Examples that are NOT Significant Changes:
- Cost Increase
- Increased User Count
- Examples of Significant Changes:
- Software / Service Already Exists on Campus
- Refer to our Service Catalog. If the software or service is in the Service Catalog, it is already owned/used by campus, which means you do not need to submit an IT Acquisition Request.
- Example: "Department A" has their own license(s) for SigmaPlot, "Department B" needs to purchase licenses for SigmaPlot. Although it is a new purchase for "Department B", SigmaPlot is already approved and in use on campus, therefore, there is no need for an IT Acquisition Request.
- Refer to our Service Catalog. If the software or service is in the Service Catalog, it is already owned/used by campus, which means you do not need to submit an IT Acquisition Request.