IT Project Management Process
Appalachian's IT units and IT Governance groups manage and deliver IT projects to implement and improve IT services and business processes that support and advance the University's mission. IT Project Management and Governance (PMG) align IT project requests to University strategic objectives and IT service categories, and work with Project Sponsor representatives to prioritize IT Projects across our 6 portfolios: Academic Affairs, Business Affairs, Student Affairs, University Advancement, ITS and University Initiatives. PMG works with IT Governance groups, project sponsors and project teams to improve IT Project delivery.
Guideline: A project should be an IT Project when:
Creating an IT Project
IT Governance members request IT Projects. PMG determines what IT Acquisitions become IT Projects with input from the impacted IT teams, and will utilize a sub-group of the IT Implementation Group for questions.
Benefits of an IT Project
Visibility: IT Projects can achieve strategic and operational goals. IT Projects reports may be viewed by IT Governance groups, campus leadership and IT staff ( itprojects.appstate.edu ) to determine project benefit, project need, IT teams needed, project completion criteria, impacted IT services (new), priority, status and project update.
Collaboration: IT Projects provide a platform to identify and collaborate on new IT Service goals
Prioritization: IT Governance groups can view and prioritize IT Projects
Project Support / Manager: IT PMG can benefit the project with support and serve as Project Manager when appropriate. IT PMG provides project intake and closure services.
Project Sponsor Contact
Contact for the Project Sponsor (Academic Affairs, Business Affairs, Student Affairs, University Advancement, ITS or University Initiative) who champions and directs the IT Project, provides resources and support for the project, and helps remove obstacles to facilitate the success of the project. The project sponsor endorses and defends the project as a valued investment of organizational resources that serves the organization's strategic objectives.
The assigned Project Manager works to support and integrate the efforts of the project team and stakeholders to successfully complete the project with the intended and sought benefits and in conformance with schedule, budget and technical requirements.
Project Intake Meeting
ITS Project Management and Governance can facilitate an intake meeting with the project team/sponsor/key stakeholders to: