ITS Project Management supports effective and efficient management of ITS projects, maintains the Technology Roadmap (public) and a list of IT projects (ITS access only), assists with strategic planning initiatives, supports IT Governance, and coordinates information security awareness initiatives.
|Proposal Definition and Initiation||
Get Started by:
|Planning, Executing, Monitoring and Controlling||
Resources: External purchase exceeding $5,000? Give Materials Management a Statement of Work to obtain competitive quotes
|Closing and Evaluating||
Evaluate whether project objectives and success criteria have been met
Resource: Lessons Learned
Resources: Microsoft Project Professional 2016 is available through the Software Center, and project tools like Asana, Basecamp, Smart Sheets, Trello Boards, and the visualization tool, Xmind, and polling tool, Polleverywhere.com, are available free online. Lynda.com also provides training pathways:
Questions or Comments? Contact us:
Julie Taubman, ITS Project Manager
Crystal Brooks, ITS Project Management Program Specialist & Security Awareness Coordinator
Project: an endeavor to create a unique product, service, or result that requires more than 40 hours of work, more than $5,000, or that has a significant campus impact, including the roll out of all new campus technology applications and services and IT related policies and standards.
Project Governance: alignment of a project with stakeholders’ needs and objectives (source: PMBOK 5th ed.)
- Completing a project proposal
- Assembling a project team to identify project objectives, milestones and develop a plan to achieve objectives and meet scheduled milestones
- Communicating and facilitating communication to keep team and stakeholders informed of project progress, issues, risks and changes
- Facilitating the completion of deliverables
- Updating the Status report - report date, milestone statuses, and overall project status
- Reporting any changes to the Technology Roadmap entry and working with ITS Communications and Change Management if needed
Project portfolio: a collection of projects, and programs that are managed as a group to achieve strategic objectives. “Portfolio management aligns with organizational strategies by select the right programs or projects, prioritizing the work, and providing the needed resources” (source: PMBOK 5th ed.)
Goal vs. Objective: both goals and objectives describe what the project will accomplish. Goals describe at a high level what the project seeks to achieve and should be aligned with University goals. Objectives describe the specific and tangible items that the project will deliver. An objective should include a description of what the project will achieve, and a metric to define success.
Issue vs. Risk: an issue is a current problem or concern that affects the project objectives, and a risk is a future event that may have an impact on the objectives. Risks can be measured based on likelihood and potential impact, and mitigated by monitoring, avoidance, transference to another party, or through strategies to deal with potential effects.
Program: a collection of projects related through a common outcome or collective capability. “Program management harmonizes its projects and program components and controls interdependencies in order to realize specified benefits” (source: PMBOK 5th ed.)
Sponsor: provides the resources needed for the project, identifies campus needs regarding the project, champions the project to the institution and the stakeholders, and is accountable for enabling the success of the project. (PMBOK 5)
Stakeholders: individuals or groups who may affect, or be affected by a decision, activity or outcome of a project. (source: PMBOK 5th ed.) Stakeholders may help determine the project expectations and requirements and can include: operations staff, functional managers, customers (e.g., faculty, staff, and students), users, and the project sponsor.