To address challenges and opportunities in managing projects with or without face to face meetings/conversations: 1) Make Work Visible and 2) Identify Communication Channels and 3) Hold Project Team Meetings.
1) Make Work Visible
Identify a common location or tool where the entire team can view the work needed to complete the project.
A Kanban board is one way to make work visible by using cards to represent work items and columns to represent work status (e.g., To Do). As work is completed, the work card is moved across statuses so the entire team can see the status of the project work
2) Identify Communication Channels
- Google Group. for a single email that goes to the project team which can be used to share Drive folders, Calendar invites, and set up a Google Chat room
- Google Chat for individual chats and establishing a room for project chats
3) Hold Project Team Meetings
Discuss & document a shared understanding of why we are doing the project and the value that it will bring to the University. You may need to come back to that purpose as project decisions and issues arise. Connect the team periodically through team meetings. These are meetings based on the Scrum framework:
Start with a prioritized list of the known work that needs to be done (i.e., the project backlog - what needs to be done to complete the project?). Tip: If you don't have that list of the work, set up a Team Planning session to create and prioritize one.
During the meeting, the team and leadership:
In a daily 15-minute meeting, each member answers the following questions:
After completing a cycle of work (or a sprint), meet to review and share the team's finished work.
If anything is unfinished or not "done", add it back to the project backlog.
If it's done, mark it complete and celebrate!
Check In and Evaluate: Reflect on work completed together and answer the following:
With information shared, make adaptations and/or remove obstacles to improve the team's work
Ideas, questions or comments?
- Julie Taubman, email@example.com, 262-7981 for any questions about this website or using Jira; and
- Michelle Melton, firstname.lastname@example.org for any questions about Trello.
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