To address challenges and opportunities in managing projects without face to face meetings and conversations, Make Work Visible and Identify Communication Channels and Hold Project Team Meetings.
Make Work Visible
Identify a common location or tool where the entire team can view the work needed to complete the project.
A Kanban board depicts work at various stages of a process using cards to represent work items and columns to represent stages (e.g., To Do, In Progress, Done). It is a great way to make work visible.
Identify Communication Channels and Hold Project Team Meetings
- Google Group. for a single email that goes to the project team which can be used to share Drive folders, Calendar invites, and set up a Google Chat room
- Google Chat for individual chats and establishing a room for project chats
Virtual team meetings are key to connect the team. Here are meetings based on the Scrum framework.
Start with a prioritized list of the known work that needs to be done (i.e., the project backlog - what needs to be done to complete the project?). Tip: If you don't have a project backlog, set up a Team Planning session to create one.
During the meeting, the team and leadership:
In a daily 15 minute meeting, each member answers the following questions:
After completing a cycle of work (or a sprint), meet to review and share the team's finished work.
If anything is unfinished or not "done", add it back to the project backlog.
If its done, mark it complete and celebrate!
Check In and Evaluate: Reflect on work completed together and answer the following:
With information shared, make adaptations and/or remove obstacles to improve the team's work
Tips from Others
Ideas, questions or comments?
Reach out to:
- Julie Taubman, email@example.com, 262-7981 for any questions about this website or using Jira; and
- Michelle Melton, firstname.lastname@example.org for any questions about Trello.